MallOS Facilities · Cost approvals & vendor bills

No vendor bill posts without seven checks.

Cost cards route through an approval matrix, become competitive RFQs and POs, and vendor bills are matched against seven controls before posting.

Job cost card

The problem

Contractor spend is the least controlled line in most malls: work approved verbally, invoiced later, paid because nobody can prove it wasn't done.

How it works

01Cost cardEstimated lines per job.

02Approval matrixAmount × category × site.

03RFQCompetitive quotes.

04POAgainst a vendor contract.

05CompletionWorksheet, photos, signature.

06Bill match7 controls, with tolerance.

Capabilities

Amount × category × site

Emergency routing

N approvers per level

Segregation of duties

Competitive RFQs

Vendor qualification

Vendor scorecards

Contract expiry reminders

PO and confirmation

Completion and site acceptance

Approved vendor and contract

Tolerance check

Built in

Bill-matching controls

SoD

Segregation of duties

Approvers per level

PDF

Cost card report

Connects with

Next step

See your mall on one screen.

A 30-minute live demo on a working mall — floorplan, leasing, billing and facilities, end to end.

A MallOS consultant replies within one working day.