How to select the best TMS for your organizational purposes?
What a training management system is and the various advantages and functions it offers

You may have heard about the need for a Training Management System (TMS) to manage your training effectively, but do you know the multifold features a TMS can offer? Have you ever wondered what exactly a TMS is and what the goals of a training management system are?


A training management system (TMS) is designed to handle all the administrative aspects of training. Its main purpose is to streamline the complexity of maintaining an effective training program as well as facilitate analysis and reporting.

A training management system typically takes care of all your back-office processes:

  • Organizing logistics, such as classrooms, resources

  • Managing inventory of study materials

  • Scheduling live or online classes, free info sessions, and conferences

  • Handling instructor-led training administration – virtual or classroom-based (registration confirmations, reminder emails…)

  • Monitoring financials (tracking costs and profitability, forecasting budgets…)

  • Creating reports and business intelligence

  • Managing orders and invoices for commercial training companies and extended enterprise

These features ensure that you have a suitable training management software that efficiently manages all your training activities and monitors your training content. 

The most important features that you should look for in a training management system include training content management, data collection, monitoring and management of training, and financial activities. If you seek to improve the quality of your training and the overall training experience of your students, you are best served with a trained management software.

You should also consider integrating your website with TMS, so you do not have to update your information in two places. The training management system can do that automatically and in real time. Of course, some organizations choose to completely separate their training management system from other systems or products.

If certain platforms do not deliver what you expect or cost more time than they save, it’s time to switch to a training management system that meets all “needs”. You are also advised to find an LMS that complements the TMS and allows you to manage and conduct your training as efficiently as possible.

With a training management system, the HR and operations departments can track training status, manage training needs, and assess whether the company’s training program is related to a particular subject. These are the things you can expect from training software – and these features are exactly what makes it a great choice for organizations with limited resources.

If you are a larger organization, you probably want a training management system that works with your existing ERP or HR system. A single centralized system for all your training and training programs can eliminate paperwork and data collection and facilitate the reporting process.

In addition, the training management system combines course management and administration in one place, so that no separate training management system is required for each individual course or event. This way, all training content is available in a single location, making it easier for learners to access results and trainers to deliver them. The TMS can be installed and used to communicate with learners and collect survey data. It can also be hosted in the cloud, making it easier to customize all aspects of TMS.

If you are still wondering what a training management system is and why you should have it, let us discuss the benefits and show you the many wonders of TMS.

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