Documents Management software features



Online preview of most file formats: PDF, images, videos.


Discuss on documents, ping people, or create next activities to track activities to do on a document.


Upload regular files, or create documents as links (e.g. Google Doc files)

Owners & Contacts

Assign documents to users, customers/vendors or Odoo documents (invoices, task, product, ...)



Hierarchical folders allows to define workspace having their own set of tags and actions


Set multiple tags to structure documents per folder


Documents linked to resources (invoices, tasks) are integrated in the document management system

Easy filters

Define your own filters, and save the most used ones into favourite filters you can share with other users

Split PDFs

Split multi-pages PDFs into several documents; very useful when you scan documents in batches.

Work in Batch

Tag, preview, or launch actions on a set of documents at once, to work in batches.


Ability to archive or delete documents. As a protection, you have to archive a documents, before deleting it.

Access Rights

Access rights are easily customizable per folder.


Share Folders

Share folders to offer an access to external users (with or without logins) and allow them to upload new documents

Share Documents

Share a list of documents with customers / vendors to collaborate easily. Set a validity date on shared documents.

Email Gateway

Allow people to create documents by sending an email. Define rules to set tags and folders automatically according to the email.


Customized Actions

Define automated actions per folders, contacts and/or tasks: create documents, process bills, sign, organize files, etc.

Lock / Unlock

Ability to lock a file to warn other users that a specific document is being modified

Document Requests

Ability to create "missing documents" and organize them like documents, to remind people to upload these documents.

Validation Process

Easily implement custom validation process with tags and automated actions.


Project Management

Create tasks from documents in just a few clicks. (e.g. specification of a task to be converted).

Electronic Signature

Integrate Odoo Documents with Odoo Sign to sign documents, or request signatures in just a few clicks.

Vendor Bills

Create vendor bills from PDF or Images documents in just a click. The Artificial Intelligence engine will process bills automatically.


Integrate documents with the PLM to track versions of plans or worksheet on the product form, or engineering change orders.